UKG Ready Review
UKG Ready Review: Comprehensive Analysis of Workforce Management Excellence
UKG Ready stands as a powerful workforce management solution designed specifically for small and medium-sized businesses seeking comprehensive HR capabilities without enterprise-level complexity. This comprehensive UKG Ready review explores how this HRIS platform delivers cost-effective workforce management through its integrated suite of tools covering payroll, time tracking, scheduling, and human capital management. Organizations across various industries have turned to UKG Ready for its ability to streamline HR operations while maintaining the flexibility needed for growing businesses. Throughout this detailed analysis, we’ll examine every aspect of UKG Ready’s functionality, from its core features and pricing structure to real-world implementation scenarios and competitive positioning. Whether you’re evaluating HRIS solutions or considering an upgrade from your current system, this in-depth review provides the insights needed to make an informed decision about UKG Ready’s fit for your organization.
Understanding UKG Ready’s Core Platform Architecture
UKG Ready represents a significant evolution in workforce management technology, built on a cloud-based architecture that prioritizes accessibility and scalability. The platform integrates seamlessly with existing business systems, offering organizations a unified approach to managing their human capital operations.
At its foundation, UKG Ready operates on a multi-tenant cloud infrastructure that ensures consistent performance across different user bases. This architecture enables real-time data synchronization across all modules, from time tracking to payroll processing. Organizations benefit from automatic updates and security patches, eliminating the need for manual system maintenance.
The platform’s modular design allows businesses to implement specific components based on their immediate needs while maintaining the flexibility to add additional functionality as they grow. This approach proves particularly valuable for SMBs that may not require every feature immediately but want the option to expand their capabilities over time.
Integration Capabilities and System Connectivity
UKG Ready excels in its ability to connect with third-party applications and existing business systems. The platform supports API integrations with popular accounting software, benefits providers, and business intelligence tools. This connectivity ensures data flows seamlessly between systems, reducing manual data entry and minimizing errors.
Organizations can leverage pre-built connectors for common business applications or work with UKG’s integration team to develop custom connections. The platform’s open architecture supports both real-time and batch data transfers, accommodating different integration requirements based on business needs.
Comprehensive Feature Analysis and Functionality Assessment
UKG Ready’s feature set spans the entire employee lifecycle, from recruitment and onboarding through retirement planning. The platform’s strength lies in its comprehensive approach to workforce management, offering tools that address both operational and strategic HR needs.
Time and Attendance Management Excellence
The time tracking functionality within UKG Ready stands out for its accuracy and flexibility. Employees can clock in and out using various methods, including web browsers, mobile applications, and physical time clocks. The system automatically calculates overtime, breaks, and premium pay based on configurable rules that reflect specific organizational policies.
Supervisors gain real-time visibility into employee attendance patterns through customizable dashboards. The platform flags potential issues such as missed punches or excessive overtime, enabling proactive management of labor costs. Advanced reporting capabilities provide insights into attendance trends and help identify opportunities for operational improvements.
| Feature | Capability | Business Impact |
|---|---|---|
| Real-time tracking | Instant clock-in/out recording | Improved payroll accuracy |
| Overtime calculations | Automated rule-based processing | Reduced compliance risks |
| Exception management | Flagged attendance issues | Proactive issue resolution |
| Mobile accessibility | Smartphone clock-in options | Enhanced remote workforce support |
Advanced Scheduling and Workforce Planning
UKG Ready’s scheduling module transforms workforce planning from a reactive process into a strategic advantage. The system considers employee availability, skills, and labor budget constraints when generating optimal schedules. Managers can create templates for recurring shifts while maintaining flexibility for special events or seasonal demands.
Employee self-service features allow staff members to submit time-off requests, swap shifts with colleagues, and update availability preferences. The platform’s approval workflows ensure proper authorization while reducing administrative overhead for managers.
Predictive scheduling capabilities help organizations maintain adequate staffing levels while controlling labor costs. The system analyzes historical data and business forecasts to recommend optimal staffing patterns for different periods.
Payroll Processing and Compliance Management
Payroll functionality within UKG Ready automates complex calculations while maintaining compliance with federal, state, and local regulations. The system handles multiple pay rates, shift differentials, and commission structures with precision and consistency.
Tax calculations update automatically based on the latest regulatory changes, reducing the risk of compliance errors. Organizations can process payroll on various frequencies, from weekly to monthly cycles, with full audit trails for every transaction.
Direct deposit capabilities streamline payment delivery while paper check options remain available for employees who prefer traditional payment methods. The platform generates comprehensive payroll reports that support financial planning and regulatory reporting requirements.
User Experience and Interface Design Evaluation
UKG Ready prioritizes user experience through intuitive interface design and logical workflow organization. The platform recognizes that successful HRIS adoption depends heavily on user acceptance, particularly among employees who may not be technology-savvy.
Employee Self-Service Portal Analysis
The employee self-service portal serves as the primary touchpoint for most users, offering access to personal information, pay stubs, time-off balances, and scheduling tools. Navigation follows familiar patterns that reduce the learning curve for new users while providing quick access to frequently used functions.
Mobile optimization ensures employees can access essential features from smartphones and tablets. The responsive design adapts to different screen sizes without sacrificing functionality or requiring separate mobile applications.
Customizable dashboards allow employees to prioritize information most relevant to their roles. Quick action buttons enable common tasks like submitting time-off requests or viewing upcoming schedules with minimal clicks.
Manager and Administrator Experience
Managers benefit from role-based access controls that present relevant information while hiding unnecessary complexity. The system provides drill-down capabilities that allow detailed investigation of specific issues without overwhelming users with excessive data.
Administrative functions maintain consistency across different modules, reducing the need to learn multiple interface paradigms. Bulk operations enable efficient management of large employee populations while maintaining data integrity through built-in validation rules.
Reporting tools offer both standard reports and custom report builders that accommodate unique organizational requirements. Visual analytics help identify trends and patterns that might not be apparent in traditional tabular reports.
Implementation Process and Deployment Considerations
Successful UKG Ready implementation requires careful planning and coordination between technical and business stakeholders. The platform’s implementation methodology emphasizes configuration over customization, enabling faster deployments while maintaining system stability.
Data Migration and System Setup
Data migration represents a critical phase in UKG Ready implementation, requiring careful mapping of existing employee information to the new system structure. The platform supports various data import formats and provides validation tools to identify potential issues before go-live.
Configuration workshops help organizations define pay rules, scheduling parameters, and approval workflows that reflect their unique business processes. UKG’s implementation team provides guidance on best practices while allowing flexibility for specific organizational requirements.
Testing phases ensure system functionality meets business requirements before full deployment. User acceptance testing involves representatives from different departments to validate workflows and identify any needed adjustments.
Training and Change Management
UKG Ready implementation includes comprehensive training programs designed for different user roles. Training materials range from video tutorials to hands-on workshops that accommodate different learning preferences and schedules.
Change management support helps organizations communicate system benefits to employees and address concerns about workflow changes. The gradual rollout approach enables organizations to implement modules incrementally, reducing disruption to daily operations.
Post-implementation support ensures organizations can maximize their investment in UKG Ready through ongoing optimization and feature adoption. Regular check-ins with UKG support teams help identify opportunities for process improvements.
Pricing Structure and Value Proposition Analysis
UKG Ready’s pricing model reflects its positioning as a comprehensive yet cost-effective solution for small and medium-sized businesses. The platform typically charges on a per-employee, per-month basis with pricing tiers that correspond to feature sets and organizational complexity.
Cost Components and Pricing Tiers
Base pricing includes core HRIS functionality such as employee records management, basic reporting, and self-service capabilities. Additional modules for time tracking, scheduling, and advanced analytics are available as add-ons that organizations can adopt based on their specific needs.
Implementation costs vary depending on organizational size, data complexity, and customization requirements. UKG provides detailed cost estimates during the sales process, helping organizations budget appropriately for their deployment.
Ongoing costs include software licensing, support services, and optional professional services for optimization and training. The transparent pricing model enables accurate total cost of ownership calculations for budget planning purposes.
| Cost Category | Typical Range | Factors Affecting Price |
|---|---|---|
| Base License | $6-$12 per employee/month | Employee count, feature set |
| Implementation | $5,000-$25,000 | Complexity, customization needs |
| Training | $2,000-$8,000 | User count, training depth |
| Support | 18-22% of license cost | Support level, SLA requirements |
Return on Investment Considerations
Organizations typically see ROI from UKG Ready through labor cost savings, improved compliance, and administrative efficiency gains. Automated timekeeping reduces payroll errors and processing time, while self-service capabilities decrease HR administrative burden.
Improved scheduling optimization can reduce labor costs by 3-8% through better alignment of staffing with business demands. Enhanced compliance capabilities help organizations avoid costly penalties and legal issues related to wage and hour violations.
Productivity improvements result from streamlined workflows and reduced time spent on administrative tasks. HR teams can focus on strategic initiatives rather than routine transactional processing, creating additional value for the organization.
Industry-Specific Applications and Use Cases
UKG Ready’s versatility enables effective deployment across various industries, each with unique workforce management challenges and regulatory requirements. The platform’s configurable nature allows adaptation to industry-specific needs without requiring extensive customization.
Healthcare and Senior Living Facilities
Healthcare organizations benefit from UKG Ready’s robust scheduling capabilities that accommodate complex certification requirements and union rules. The system tracks employee credentials and alerts managers when certifications approach expiration dates.
Shift differentials and on-call pay calculations address the unique compensation structures common in healthcare settings. Integration with patient management systems enables labor allocation tracking that supports cost accounting and regulatory reporting requirements.
Compliance features help healthcare organizations maintain adequate staffing ratios while managing overtime costs. The platform’s audit trails support Joint Commission and other regulatory inspections by providing detailed documentation of staffing decisions.
Manufacturing and Production Environments
Manufacturing organizations leverage UKG Ready’s job costing capabilities to track labor expenses by product line, department, or project. The system integrates with production planning tools to optimize workforce allocation based on production schedules.
Safety incident tracking and training record management help manufacturers maintain OSHA compliance while supporting continuous improvement initiatives. Automated alerts notify managers when safety training renewals are due.
Shift scheduling accommodates 24/7 operations with features for rotating shifts, overtime management, and holiday coverage. The platform’s analytics help identify productivity patterns and optimization opportunities across different shifts and production lines.
Retail and Hospitality Operations
Retail organizations utilize UKG Ready’s demand forecasting integration to align staffing with expected customer traffic patterns. The system considers sales forecasts, promotional events, and seasonal variations when generating optimal schedules.
Employee availability tracking accommodates the part-time and variable-schedule workforce common in retail environments. Self-service features enable employees to update availability and request schedule changes through mobile devices.
Time clock integration with point-of-sale systems provides seamless workforce management without disrupting customer service operations. Real-time labor reporting helps managers make informed staffing adjustments during peak periods.
Competitive Analysis and Market Positioning
UKG Ready competes in a crowded HRIS market against both specialized workforce management vendors and comprehensive human capital management platforms. The platform differentiates itself through its balance of functionality and affordability for small and medium-sized organizations.
Comparison with Direct Competitors
Against competitors like BambooHR and Paycom, UKG Ready offers stronger workforce management capabilities particularly in scheduling and time tracking. The platform’s manufacturing and healthcare focus provides industry-specific features that general HRIS solutions may lack.
Compared to specialized workforce management vendors like Kronos Workforce Central, UKG Ready provides more comprehensive HR functionality while maintaining competitive workforce management capabilities. This integration reduces the need for multiple vendor relationships.
Pricing competitiveness varies depending on organizational size and feature requirements, but UKG Ready generally offers good value for organizations needing both HR and workforce management capabilities from a single platform.
| Competitor | Strengths vs UKG Ready | UKG Ready Advantages |
|---|---|---|
| BambooHR | Simpler interface, faster implementation | Superior workforce management, industry focus |
| Paycom | Single database architecture | Better scheduling, manufacturing features |
| ADP Workforce Now | Broader service offerings | More configurable, better user experience |
| Workday HCM | Enterprise analytics capabilities | SMB focus, cost effectiveness |
Market Position and Strategic Differentiation
UKG Ready occupies a strategic position in the mid-market HRIS space by offering enterprise-grade workforce management capabilities at SMB-friendly price points. The platform’s heritage in workforce management provides credibility with organizations prioritizing time and attendance functionality.
Industry specialization enables UKG Ready to compete effectively against larger, more generalized platforms by offering features specifically designed for manufacturing, healthcare, and other labor-intensive industries.
Cloud-first architecture positions UKG Ready well for organizations seeking modern, scalable solutions without the complexity and cost associated with on-premises deployments. Regular feature updates and security enhancements maintain competitive positioning in a rapidly evolving market.
Security Framework and Data Protection Measures
UKG Ready implements comprehensive security measures designed to protect sensitive employee data and maintain compliance with privacy regulations. The platform’s security framework encompasses both technical safeguards and operational procedures that address the evolving threat landscape.
Technical Security Controls
Data encryption protects information both in transit and at rest using industry-standard algorithms and key management practices. Multi-factor authentication provides additional security layers for user access while single sign-on integration maintains usability.
Network security includes firewall protection, intrusion detection, and regular vulnerability assessments conducted by third-party security firms. The platform undergoes annual SOC 2 Type II audits that validate the effectiveness of security controls and procedures.
Role-based access controls ensure users can only access information necessary for their job functions. Administrative oversight provides audit trails for all system access and data modifications, supporting compliance and forensic investigations.
Compliance and Regulatory Adherence
UKG Ready maintains compliance with major privacy regulations including GDPR, CCPA, and HIPAA where applicable. The platform provides tools for data subject rights management and consent tracking that support organizational compliance obligations.
Regular compliance updates ensure the system adapts to changing regulatory requirements without requiring customer action. UKG’s legal and compliance teams monitor regulatory changes and implement necessary system modifications proactively.
Data residency options allow organizations to specify geographic locations for data storage when required by local regulations or organizational policies. Backup and disaster recovery procedures ensure data availability while maintaining security standards.
Customer Support and Service Delivery Evaluation
UKG Ready’s support model emphasizes customer success through multiple service channels and proactive engagement strategies. The platform recognizes that ongoing support quality significantly impacts user adoption and satisfaction with the HRIS investment.
Support Channel Options and Response Times
Phone support provides immediate assistance for urgent issues with trained specialists who understand specific industry requirements. Online support portals offer knowledge bases, documentation, and community forums that enable self-service problem resolution.
Email support accommodates less urgent inquiries with typical response times ranging from 2-24 hours depending on issue severity and support tier. Chat support provides real-time assistance during business hours for quick questions and guidance.
Escalation procedures ensure complex issues receive appropriate attention from senior technical resources or product specialists. Customer success managers maintain ongoing relationships with larger accounts to ensure optimal platform utilization.
Training Resources and Educational Programs
UKG University provides comprehensive online training resources including video courses, certification programs, and interactive learning modules. Training content addresses different user roles and experience levels from basic system navigation to advanced configuration techniques.
Webinar series cover new features, best practices, and industry-specific use cases that help organizations maximize their UKG Ready investment. Live training sessions accommodate organizations preferring instructor-led learning experiences.
User conferences and regional events provide networking opportunities and advanced education on system optimization strategies. Beta programs allow organizations to evaluate new features and provide feedback during development phases.
Integration Ecosystem and Third-Party Partnerships
UKG Ready’s integration capabilities extend its value proposition through connections with specialized business applications and service providers. The platform’s open architecture supports both standard integrations and custom connectivity options that accommodate unique organizational requirements.
Popular Integration Partners and Applications
Accounting system integrations with QuickBooks, NetSuite, and similar platforms automate payroll journal entries and labor cost allocation. Benefits administration integrations streamline enrollment processes and ensure accurate deduction calculations.
Background check and drug screening integrations support hiring workflows while maintaining compliance with employment regulations. Learning management system connections track training completion and certification renewals automatically within employee records.
Business intelligence integrations enable advanced analytics by combining UKG Ready data with information from other business systems. These connections support strategic workforce planning and operational optimization initiatives.
| Integration Category | Popular Partners | Business Benefits |
|---|---|---|
| Accounting | QuickBooks, NetSuite, Sage | Automated financial reporting |
| Benefits | Aflac, MetLife, Cigna | Streamlined enrollment processes |
| Background Checks | Sterling, HireRight, Checkr | Improved hiring workflows |
| Learning Management | Cornerstone, Absorb, TalentLMS | Centralized training tracking |
API Capabilities and Custom Development Options
RESTful APIs enable real-time data exchange between UKG Ready and external systems with robust error handling and retry mechanisms. API documentation provides clear guidance for developers implementing custom integrations or building complementary applications.
Webhook functionality allows UKG Ready to notify external systems about specific events such as employee status changes or time punch submissions. This capability enables real-time business process automation across multiple platforms.
Development partnerships provide organizations with access to certified implementation specialists who understand both UKG Ready capabilities and industry-specific integration requirements. Technical support for integration projects ensures successful deployments within planned timeframes.
Mobile Accessibility and Remote Workforce Support
UKG Ready’s mobile capabilities address the growing need for workforce management tools that support distributed and remote employee populations. The platform recognizes that mobile functionality is essential rather than optional in 2026’s business environment.
Mobile Application Features and Functionality
Native mobile applications provide full access to core features including time tracking, schedule viewing, time-off requests, and pay stub access. The applications work offline for essential functions and synchronize data when network connectivity resumes.
Push notifications keep employees informed about schedule changes, approved time-off requests, and other important updates. Managers receive notifications about pending approvals and exception situations that require attention.
Geolocation features support organizations with field-based or multi-location workforces by verifying employee location during clock-in activities. Privacy controls ensure location tracking occurs only during work hours and with appropriate employee consent.
Remote Work and Distributed Team Management
Virtual time clocks accommodate remote workers who may not have access to physical time tracking devices. The system maintains audit trails and compliance capabilities regardless of employee work location or time tracking method.
Cloud-based architecture ensures consistent system performance and data access for remote managers and HR personnel. Real-time synchronization maintains data integrity across all user locations and devices.
Collaboration features enable remote team coordination through shared calendars, shift coverage requests, and communication tools integrated within the UKG Ready platform. These capabilities reduce the need for separate communication tools while maintaining workforce visibility.
Reporting and Analytics Capabilities Assessment
UKG Ready’s reporting and analytics functionality transforms workforce data into actionable insights that support both operational decision-making and strategic planning initiatives. The platform provides both standard reports and flexible analytics tools that accommodate varying organizational sophistication levels.
Standard Reporting Suite and Customization Options
Pre-built reports cover common workforce management needs including attendance summaries, labor cost analysis, and compliance documentation. These reports provide immediate value without requiring configuration or technical expertise from users.
Custom report builders enable organizations to create specific reports that address unique business requirements or regulatory obligations. Drag-and-drop interfaces make custom report creation accessible to non-technical users while maintaining robust functionality.
Scheduled reporting automates regular report delivery to stakeholders, ensuring consistent access to critical information. Report security ensures sensitive workforce data reaches only authorized recipients based on role-based access controls.
Advanced Analytics and Business Intelligence
Predictive analytics capabilities help organizations forecast labor costs, identify turnover risks, and optimize staffing patterns based on historical trends and business projections. Machine learning algorithms improve prediction accuracy over time by analyzing organizational-specific patterns.
Interactive dashboards provide real-time visibility into key workforce metrics with drill-down capabilities for detailed investigation. Visualization tools transform complex data into intuitive charts and graphs that facilitate quick decision-making.
Benchmarking features compare organizational metrics against industry standards and best practices, helping identify improvement opportunities and performance gaps. Anonymous data aggregation protects individual organization confidentiality while providing valuable context.
Future Roadmap and Platform Evolution
UKG Ready’s development roadmap reflects broader industry trends toward artificial intelligence, enhanced user experience, and deeper integration capabilities. The platform’s evolution strategy balances innovation with stability to ensure existing customers benefit from new capabilities without disrupting proven functionality.
Artificial Intelligence and Automation Enhancements
AI-powered scheduling optimization will consider additional variables such as employee preferences, skill development goals, and productivity patterns when creating optimal schedules. Predictive analytics will expand to include workforce demand forecasting and automated labor budget recommendations.
Natural language processing capabilities may enable voice-activated time tracking and conversational interfaces for common HR inquiries. Machine learning algorithms will continuously improve system recommendations based on organizational usage patterns and outcomes.
Automated compliance monitoring will proactively identify potential regulatory violations and suggest corrective actions before issues become problematic. This capability will be particularly valuable for organizations operating in multiple jurisdictions with varying labor regulations.
Enhanced Integration and Ecosystem Expansion
Expanded API capabilities will support more sophisticated integration scenarios including real-time data streaming and event-driven automation. Partnership ecosystem growth will provide pre-built connections to additional business applications and industry-specific tools.
Cloud platform integrations will enable seamless connectivity with AWS, Azure, and Google Cloud services for organizations leveraging cloud-native business strategies. These connections will support advanced analytics and data warehouse integration scenarios.
Industry-specific modules will address unique requirements for additional vertical markets while maintaining the platform’s core flexibility and configurability. This expansion will strengthen UKG Ready’s competitive position in specialized market segments.
Best Practices for UKG Ready Implementation and Optimization
Successful UKG Ready deployment requires strategic planning, stakeholder engagement, and ongoing optimization efforts that extend beyond initial implementation. Organizations achieve maximum value through systematic approaches that address both technical and organizational change management requirements.
Pre-Implementation Planning and Preparation
Comprehensive requirements gathering ensures UKG Ready configuration aligns with actual business processes and compliance obligations. Stakeholder interviews should include representatives from HR, payroll, IT, and operational management to capture all relevant perspectives.
Data audit and cleansing activities prepare existing employee information for migration while identifying opportunities to improve data quality and consistency. Clean data migration reduces post-implementation issues and ensures accurate reporting from day one.
Project governance structures establish clear roles, responsibilities, and decision-making authority throughout the implementation process. Regular project reviews maintain momentum and address issues before they impact project timelines or budgets.
Post-Implementation Optimization Strategies
Regular system utilization reviews identify underutilized features and optimization opportunities that can deliver additional value from the UKG Ready investment. User feedback collection helps prioritize enhancement requests and training needs for different employee populations.
Performance monitoring ensures system response times and reliability meet organizational expectations while identifying potential scalability issues before they impact user experience. Capacity planning supports business growth without service interruptions.
Feature adoption programs help organizations take advantage of new UKG Ready capabilities as they become available. These programs include training updates, process reviews, and change management support for new functionality.
UKG Ready delivers comprehensive workforce management capabilities that address the complex needs of growing organizations while maintaining cost-effectiveness and ease of use. The platform’s strength lies in its ability to integrate multiple HR functions into a cohesive system that supports both operational efficiency and strategic workforce planning. Organizations considering UKG Ready should evaluate their specific requirements against the platform’s capabilities while considering implementation resources and long-term optimization strategies. With proper planning and execution, UKG Ready provides a solid foundation for sustainable workforce management excellence.
Frequently Asked Questions About UKG Ready Review
- Who is UKG Ready best suited for?
UKG Ready serves small to medium-sized businesses (50-5,000 employees) across various industries, particularly manufacturing, healthcare, retail, and professional services organizations seeking comprehensive workforce management capabilities with integrated HR functionality. - What are the typical implementation timeframes for UKG Ready?
Implementation typically ranges from 8-16 weeks depending on organizational complexity, data migration requirements, and customization needs. Simple deployments may complete faster while complex multi-location implementations require additional time for configuration and testing. - How does UKG Ready pricing compare to competitors?
UKG Ready generally offers competitive pricing in the $6-$12 per employee per month range for core functionality, with additional costs for advanced modules. Total cost of ownership often proves favorable due to reduced need for multiple vendor relationships. - What level of technical expertise is required for UKG Ready administration?
UKG Ready requires moderate technical expertise for system administration, with most configuration tasks manageable by HR professionals with basic technical skills. Complex integrations or custom reporting may require IT involvement or external consulting support. - Can UKG Ready handle multi-location and international operations?
UKG Ready supports multi-location operations within the United States effectively, with capabilities for different time zones, labor regulations, and organizational structures. International capabilities are limited compared to enterprise-level platforms designed for global operations. - What kind of ongoing support does UKG provide for Ready customers?
UKG offers multiple support channels including phone, email, chat, and online resources. Support quality varies by service tier, with dedicated customer success managers available for larger accounts. Training resources include online courses, documentation, and user conferences. - How does UKG Ready handle compliance with labor regulations?
The platform includes automated compliance features for federal, state, and local labor regulations including overtime calculations, break requirements, and reporting obligations. Regular updates ensure ongoing compliance as regulations change. - What integration options are available with UKG Ready?
UKG Ready supports integrations with popular business applications including accounting systems, benefits providers, and background check services through both pre-built connectors and custom API development. Integration complexity varies by target system and data requirements.
For additional information about UKG Ready and workforce management solutions, visit UKG’s official website or consult with qualified implementation partners who can provide personalized assessments based on your organization’s specific requirements.
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